Microsoft Word 2010 Exercise 1

On the lower left hand corner of the screen you will see the start icon. Click the start icon click the All Programs menu, then chose the Microsoft Office item, and finally click on the Microsoft Word 2010 icon to launch the application.

To create a new document (file), all you have to do is to request Word to open a new file for you. Click the File tab, select the template on which you want to base your document (or Blank document for no template) and then click the Create button.

When typing text into your document, do not press Enter at the end of each line–use the Enter key only to end paragraphs or to create blank lines. Word's line wrap feature will dynamically create the needed line breaks within paragraphs for you.

Selection allows you to identify and format (underline, italicize, embolden, change the font of, etc.) certain pieces of text within a document.

To select all text, select the Home tab, in the Editing section click the Select item and select Select All. A keyboard shortcut for selecting all text is to hold down the Ctrl and A keys simultaneously (Ctrl+A).

There are many more selection shortcuts in addition to the above.¹⁾

• Select the text you want to change
• On the Home tab, in the Font group click the Font Dialog Box Launcher, and then click the Font tab.

Alternately, use the Font, Point Size and Style icons in the Font group on the Ribbon directly. Or, use the Mini Toolbar that pops up when you make a selection.

Alignment of the text may be changed for selected text, or if no text is selected for the paragraph in which the cursor is situated. Alignment can be to the left (left-justified or ragged-right), center, right (right-justified or ragged-left), or fully justified.

• Select the text that you want to align.
• On the Home tab, in the Paragraph group, click Align Left or Align Right .

• Select the text that you want to center.
• On the Home tab, in the Paragraph group, click Center .

You can justify text, which applies alignment to both left and right margins. Note that this might make the last line of text in a paragraph considerably shorter than the other lines.

• Select the text you want to justify.
• On the Home tab, in the Paragraph group, click Justify .

Complete or partial borders can be placed around paragraphs, tables and pictures.

• No border (none)
• A complete border (box)
• A top border (above)
• A left border (bar)
• A right border (bar)
• A line between paragraphs (separator)

• A single line (of various thicknesses)
• A double line (of various thicknesses)
• Some others

• clear (normal)
• solid (black)
• degrees of shading in 5% or 10 % steps.

1. On the Page Layout tab, in the Page Background group, click Page Borders.
2. Make sure you are on the Page Border tab in the Borders and Shading dialog box.
3. Select the style, color, and width of the border.
4. To specify that the border appears on a particular side of a page, such as only at the top, click Custom under Settings. Under Preview, click the edges where you want the border to appear.
5. Select the style, color, and width of the border.

To specify an “artistic” border, such as trees or cupcakes, you may select an option in the Art box.

1. On the Page Layout tab, in the Page Background group, click Page Borders. (Yes, this doesn't make sense.)
2. The Borders and Shading dialog box will open. Click the Borders tab, and then click one of the border options under Settings.
3. Select the style, color, and width of the border.

You can have Microsoft Word put the same piece of text at the very top or at the very bottom of every page. These are called headers and footers respectively.

There are pre-designed headers or footers that you can insert in your document and then change as needed. Or you can create your own header or footer with a company logo and custom look, and save the new header or footer to the gallery.

To insert the same header throughout a document:

1. On the Insert tab, click the Header icon.
2. Click the header design that you want.
3. Click on the various parts of the header that has been added to the document and insert the desired content.

To insert the same footer throughout a document:

1. On the Insert tab, click the Footer icon.
2. Click the footer design that you want.
3. Click on the various parts of the footer that has been added to the document and insert the desired content.

1. Select the text and use the formatting options on the Ribbon.

1. Click anywhere in the document.
2. On the Insert tab, click Header or Footer.
3. Click Remove Header or Remove Footer.

After you have created or edited your document, and when your document is complete, you should save it to the storage area assigned to you for your use. To achieve this, do following:

• Click the File tab and then click Save menu; or click on the Save icon on the Quick Access Toolbar; or type Ctrl+S.
• Type a suitable file name in the File Name slot in the dialog box to replace the default file name. (The file extension .docx will be added automatically to the file name so you do not need to type it). Be sure you save the file to a location where you are allowed to and where it won't be deleted when you log out!
• Select Ok (or press Enter)

Save your document at very frequent intervals (say, every 5 minutes) and before printing! If the computer you are using should fail for some reason, all the work you did since saving your document will be lost forever!

You may want to save an existing document under a new name, leaving the original document under its old name for backup purpose or future references.

• Click the File tab and then click Save As.
• In the Save As dialog box, type a suitable file name in the File Name slot to replace the existing name.
• Select Ok (or press Enter)

If you want to get an idea of what your document will look like before you print it out (which is a really good way to save paper and ink!), you can do so by previewing it as follows:

• Click the File tab
• Click the Print item.
• A preview of your document will appear on the right.
• Navigate and/or zoom in and out of the document using the controls at the bottom of the window.

To print your document:

• Click the File tab
• Click the Print item
• On the middle pane of the window:
  • Under the Printer section, choose the printer to which you want to send your document from the dropdown list of available printers.
  • Under the Settings section, set the pages to print, the paper size and orientation, etc. as desired.
    • The most common settings for pages to print include:
      • ALL: All the pages are printed
      • Current Page: Only the currently visible page is printed
      • Setting a range of pages to print by specifying a range in the Pages: textbox (e.g., 1-5, 8)
  • Enter the number of copies you wish to print in the Copies: textbox under the Print section.
  • Click the Print button.

To open a document (file) which already exists on your storage media or file server:

• Click the File tab
• Click the Open item
• Navigate to and select the document you wish to open (or type its name)
• Click the Open button

Additional options for opening the document are available in the dropdown menu attached to the Open button.

Create a new document by using the Blank Document template. Then type the text²⁾ shown below into your new document. Remember that you should not press Enter at the end of each line; use the Enter key only to end paragraphs and to create blank lines.

Edouard Manet: French Painter

Edouard Manet was born on January 23, 1832 in Paris. He is often identified with the “Impressionists,” and was influenced by them. However, because of the Paris art world's generally hostile regard for Impressionism, he chose not to exhibit with them. He preferred to show his work in the more conservative exhibitions sponsored by the French government.

Manet learned to paint in the traditional style, but his work became more spontaneous after his exposure to Claude Monet and the other “Impressionists.” He used expressive outline, severe lighting contrasts, bold color and rich texture to portray the world around him.

After you have entered the text above, experiment with all the formatting options discussed so far. Practice saving and re-opening the document. Then preview and print your document.